Executive Committee
Meeting Minutes
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Dartmouth
Class of 1961
Executive Committee |
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Class
of 1961 Executive Committee Meeting
Minutes, 10/19/01 and 10/20/01 Meeting
held in Room 104A in Dartmouth Hall, on Friday from 2:45 – 5:15, and
continued Saturday morning in Room 103, Dartmouth Hall, from 9:00 until
10:30. 1.
Treasurer’s
Report Ivar
Jozus reported the following: §
We probably made $2,000 for
the 40th reunion, as reunion income and expenses were run
through the class treasury. §
The reunion book, however,
cost the class approximately $20,000.
We collected $9,000 against total cost of $29,000. §
We currently have a balance of
$39,821, but still owe $18,000 to the dining association in connection
with the 40th reunion. §
Essentially we are starting
the 2001-02 year with a net balance of approximately $20,000. §
We expect $19,000 in class
dues this year and have budgeted $19,000 in expenses. There
was a discussion on whether to publish a list of dues payers.
Instead, the consensus was to report the number of dues payers and
the percentage of our class. 2.
Contribution
to the September 11th fund In
response to a request from the College, the executive committee (EC)
discussed whether to make a contribution to the September 11th
fund, via the local United Way chapter in memory of the Dartmouth alumni
who had lost their lives. After
discussing the various options, the EC voted to contribute $500 to the
September 11th fund, sending our check to the United Way. 3.
Class
sponsored students Pete
reported on the status of our three sponsored students.
The Arts Initiative Fund student will not be selected until later
in the term, and Lewis Crickard has assured us that we will have the
student named next year in time for Homecoming weekend.
Our student athlete, Nicholas Peay, was scheduled to attend our
Saturday night dinner, but had to back out due to campus obligations
related to recruiting next year’s baseball team.
Nich is a pitcher on the baseball team.
Hannah Yu, our honors-thesis student, will attend our dinner at the
Sumner Mansion. It was
suggested that we try and recruit one or more Fayerweather students to
attend the dinner. 4.
Class
Constitution Bob
Conn reported that the proposed constitution was emailed to members of the
EC and that we had received over 25 positive responses and no negatives. Bob
moved for provisional approval of the constitution, which was seconded,
and based on the email votes and the votes of those present, the proposal
was adopted. A couple of
classmates offered additional changes, and the Constitution Committee will
consider these before circulating the proposed constitution to the entire
class for ratification. All
classmates, whether dues payers or not, will be allowed to vote.
The EC voted to abide by the provisions of the Constitution as we
await ratification. 5.
Class
Goals The EC
agreed that the class should have Goals established to guide our
activities, and that the three proposed goals were appropriate.
There was then a discussion on each of the goals and the ways to
achieve each. Increase
participation. This can be
measured by the number of dues payers, givers to the Alumni Fund,
participation in class projects, committees, and attendance at reunions,
mini-reunions or micro-reunions (a new term to identify local get
togethers of 61s). It was
agreed that the best way to increase participation is to get classmates to
attend mini-reunions, based on our experiences from past reunions.
It was decided to create a database for class participation, and
Denny Denniston agreed to develop it.
Ivar Jozus will provide information on dues payers, alumni fund
contributors (but not amounts), and other information in a database
provided by the College. Pete
Bleyler will provide attendance lists from the 35th reunion,
and the mini-reunions in Hollywood, New Orleans, and Vail.
Bob Conn will attempt to locate attendance lists from our Florida,
Chicago, and San Francisco mini-reunions.
Based on suggestions by Maynard Wheeler and Dave Prewitt, we agreed
that a “calling tree” would assist in getting more classmates to
participate in class functions. If
each EC member was assigned 4 to 6 names to contact, this would cover the
entire class. No specific
decision was made, however. Get
closer to students. Sponsoring
the three students in Athletics, Academics, and the Arts, and inviting
them to class functions is one way to achieve this goal.
Also, our involvement with the Fayerweather dorms provides another
avenue. We might get more
“structure” into our brunch before the homecoming football game, and
ask Fayerweather students to discuss college life.
Pete Synnot suggested that we provide names of Fayerweather
students and their city of residence to our classmates in those cities.
This might facilitate get togethers with these students on
off-terms. Enhance
the Arts Legacy. We discussed
whether it was appropriate to set an additional dollar goal (e.g.,
$500,000) to be achieved over the next 5 to 10 years.
It was decided to give this idea to the Arts Legacy committee to
discuss and provide a recommendation.
In the meantime, our planned mini-reunion on April 20th
to coincide with the class-sponsored Itzhak Perlman concert was a way to
achieve this goal. Also,
David Birney reported by email that he would like to write an annual
“report” on the activities of the Legacy to circulate to our
classmates. In regard to
additional contributions, it was suggested that we adopt the approach of
other charitable institutions in establishing “sponsors,”
“patrons,” etc., depending on level of contribution.
Another suggestion was to get a framed picture of the Frost statue
to sell to classmates as a fund raiser.
No decisions were made on these suggestions. 6.
Class
committees Pete
distributed a list of the members on each of 8 committees that have been
established to carry out various class activities.
Bob Conn reported on his meeting with Ron Wybranowski regarding the
Web editorial board. A
continuing concern is the low number of “hits” on our class web-site.
We discussed soliciting email addresses from all classmates, as we
currently have only 246. On
the Widows committee (established to encourage participation in the class
from widows of classmates), it was suggested that a survey might be
appropriate, and to recruit a widow for this committee.
Someone asked whether widows received our newsletters and other
written communications. It
was suggested that a letter be sent to the family of a deceased classmate
as part of the In Memoriam program. 7.
Class
of 1961 Bench Pete
read a report of estimated costs for two options for carving a stone bench
into the existing ledge near the Frost statue.
The working “budget” for this project is $7,000.
The EC voted to go forward with this project and to ask classmates
for contributions. The class will pick up the cost not covered by classmate
contributions. 8.
April
20, 2002 mini-reunion (Itzhak Perlman concert) Even
though the concert was sold out as soon as it was announced, Lewis
Crickard reserved 30 tickets for the class of 61.
Pete reported that first choice for the tickets would go to members
of the Arts Legacy and April 20th mini-reunion committees; then
they would be allocated on a first come-first served basis.
To continue the theme of an arts-oriented weekend, we discussed
having Lewis Crickard or one of his staff, or our Arts Fund Initiative
student talk to us over a dinner preceding the concert.
We also discussed asking someone from the Music Department to hold
a seminar in the afternoon. 9.
Out
of Hanover mini-reunions A
number of locations for mini-reunions were mentioned, based on discussion
at our 40th reunion and subsequently.
The west coast of Florida, Philadelphia, Lake Tahoe, London, the
Northwest, and Costa Rico were all mentioned.
Pete suggested that we try and have at least one mini-reunion per
year, and that we aim for the “biggest” mini-reunion for our 65th
birthday, which would be in 2004. By “biggest” we mean having a venue to attract the
highest number of people. We
also discussed encouraging local concentrations of ‘61s to hold
“micro-reunions.” Ivar
reported that in the past, we indicated that we could help out with
certain expenses, such as mailings. It
was reported that the class of ’60 has a monthly luncheon at the Norwich
Inn, and that they usually have a good turnout from local ‘60s,
It was also mentioned that John Damon and other ‘61s on Cape Cod
have met for dinner on occasion. The
mini-reunion committee is responsible for overseeing the mini- and micro-
reunion strategy, and to identify local classmates who will take charge of
organizing and running these reunions. 10.
Encouraging
use of Class Talk Although
our class has made more use of the College’s Class Talk than most
classes, it’s still not used in any consistent way.
This was the case even after Pete asked members of the EC to record
their thoughts and ideas about the Class Goals and the Frost Bench.
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